What are the steps to transcribe audio in Word?
The file of the Word recording is the input, and the engine reads it as it is: no conversion, no link, and no account.
Microsoft Word, step by step
How to transcribe audio in Word
How to transcribe audio in Word: the steps that take the Word recording and turn it into text, with the export that comes back. Free $0, 3 files a day.
3 files a day up to 30 minutes, free99+ languagesSpeaker separation and timestamps
In short
Nothing from Word is needed after the download, because the file is the input. A wrong name in the Word recording can be fixed in the editor before the export. The free plan is $0 with 3 files a day, and one file may be 30 minutes.
How to transcribe audio in Word, step by step
- 1
Open Transcribe
In Word you open the Transcribe feature, and it takes the sound either from a new recording or from a file that is uploaded.
- 2
Record or upload
The recording is made in Word and saved to OneDrive, or an audio file of the computer is uploaded to be transcribed.
- 3
Read it back and fix it
The text comes back with the timestamps, the parts of the recording are played back by them, and the words are edited where they are wrong.
- 4
Keep the export next to the recording
The text of the Word recording lands in a file of its own. Keep it next to the recording and the two stay together.
- 5
Take the audio track, not the video
When Word gives a video and an audio track, the audio is the smaller file and the one the engine reads.
What comes back from the engine
- TXT
One segment per line, the way a person wrote it down. It is the format to paste into a ticket, a chat or a document.
- TXT, CSV
The start and the end time of every segment, and the speakers named separately when you ask for it.
- SRT, VTT
SRT and VTT with the time of every line, so the recording can carry its own subtitles.
- Markdown, DOCX
The transcript is edited through the API and exported as Markdown for a wiki, or as DOCX for a review.
How Word stores the file, and what it says about it
| What | What the platform says |
|---|---|
| Where the file is | A recording made with the Transcribe button of Word is saved to OneDrive, and the transcription starts from there. |
| Where the file is kept | The transcription may take some time, and it depends on the speed of the internet. |
| Length of one file | up to 30 minutes on the free plan, no minute limit on Pro |
| Free plan | $0: 3 files a day, up to 30 minutes per file, no card |
The case
What the recording does not give you
Word keeps the file, and keeping the file is not the same as keeping the text. A file of the Word recording is easy to keep and hard to use. The text is the part that gets worked with. Our own engine reads the sound of the Word recording and writes it down, one segment per line, with the time.
Tips
Name the file of the Word recording after the meeting, not after the day.
Word gives the file, but the name of the file is yours to choose.
Check the length of the Word recording before the upload: 30 minutes is the limit of one file.
Over 30 minutes on the free plan a file has to be cut before sending; Pro has no minute limit.
Set the language of the Word recording yourself when you know it, or leave it on automatic detection.
Questions about how to transcribe audio in Word
What do I need before I transcribe audio in Word?
Bring the Word recording to your disk and upload it here; our own engine returns the text with the time of every line.
Do I need an account to transcribe audio in Word?
Our own engine reads the Word recording and keeps the time of every segment, so the work ends with a document.
What is in the file after I transcribe audio in Word?
Send the Word recording to the widget and the text comes back as a document, with the speakers on request.
Is there a faster way to transcribe audio in Word?
There is one step before the engine: the file of the Word recording has to be on your own disk.
Related pages
Transcribe audio in Word
Transcribe audio in Word: where Word keeps the file, and what the engine does with it.
How to transcribe a podcastHow to transcribe a podcast: the steps of the platform, and what comes back from the engine.
Audacity audio to textAudacity audio to text: the file of Audacity, the limits of it and the price of the service.
Transcribe audio to textWhat one recording file gives to the engine, and what the text of it looks like.
Sources
- THow to Transcribe Audio to Text in Microsoft Word (read 2026-10-25)tactiq.io · checked
- TTranscription service page (read 2026-10-25)transcrib.si · checked
- TPricing page (read 2026-10-25)transcrib.si · checked
Reading: 4 minutesUpdated 
Transcribsi editorial team
Drop a recording — the text arrives in a minute
Speakers by name, a time on every line, export to TXT, SRT, VTT, CSV and Markdown.
3 files a day up to 30 minutes, free99+ languagesSpeaker separation and timestamps