A webinar that runs on Zoom is recorded to the cloud on its own, and the link to the recording sits in the Recordings and Transcripts tab.
Webinar, step by step
How to transcribe a webinar
How to transcribe a webinar: the steps that take the recording of the webinar and turn it into text, with the export that comes back. Free $0, 3 files a day.
3 files a day up to 30 minutes, free99+ languagesSpeaker separation and timestamps
In short
Our engine reads the recording of the webinar and keeps the time of every sentence in it. A wrong name can be fixed in the editor. The free plan is $0 with 3 files a day, and one file may be 30 minutes.
How to transcribe a webinar, step by step
- 1
Open the recordings
The host opens the Recordings and Transcripts tab of the webinar and copies the shareable link of it.
- 2
Download the files
The recording studio of Zoom downloads all the files of the session, the chosen ones, or one file.
- 3
Mind the formats
The local files of the recording studio are MP4 and WAV, and the cloud files are MP4 and MP3.
- 4
Keep the export next to the recording
The text of the recording of the webinar lands in a file of its own. Keep it next to the recording and the two stay together.
- 5
Take the audio track, not the video
When Zoom gives a video and an audio track, the audio is the smaller file and the one the engine reads.
What comes back from the engine
- TXT
One segment per line, the way a person wrote it down. It is the format to paste into a ticket, a chat or a document.
- TXT, CSV
The start and the end time of every segment, and the speakers named separately when you ask for it.
- SRT, VTT
SRT and VTT with the time of every line, so the recording can carry its own subtitles.
- Markdown, DOCX
The transcript is edited through the API and exported as Markdown for a wiki, or as DOCX for a review.
How Zoom stores the file, and what it says about it
The webinar recording of Microsoft Teams comes with a DOCX transcript and a VTT subtitle file next to it.
up to 30 minutes on the free plan, no minute limit on Pro
$0: 3 files a day, up to 30 minutes per file, no card
The case
What the recording does not give you
The transcription of the recording of the webinar is not the hard part, and getting the file is. The first half hour after a meeting is spent looking for what was said, and the looking is done by ear. The engine takes the recording of the webinar, reads it once, and hands back a text that can be searched.
Tips
Name the file of the recording of the webinar after the meeting, not after the day.
Zoom gives the file, but the name of the file is yours to choose.
Check the length of the recording of the webinar before the upload: 30 minutes is the limit of one file.
Over 30 minutes on the free plan a file has to be cut before sending; Pro has no minute limit.
Set the language of the recording of the webinar yourself when you know it, or leave it on automatic detection.
Questions about how to transcribe a webinar
What are the steps to transcribe a webinar?
The file of the recording of the webinar is the input, and the engine reads it as it is: no conversion, no link, and no account.
What do I need before I transcribe a webinar?
Bring the recording of the webinar to your disk and upload it here; our own engine returns the text with the time of every line.
Do I need an account to transcribe a webinar?
Our own engine reads the recording of the webinar and keeps the time of every segment, so the work ends with a document.
What is in the file after I transcribe a webinar?
Send the recording of the webinar to the widget and the text comes back as a document, with the speakers on request.
Is there a faster way to transcribe a webinar?
There is one step before the engine: the file of the recording of the webinar has to be on your own disk.
Related pages
Webinar recording to text
Webinar recording to text: where Zoom keeps the file, and what the engine does with it.
How to transcribe a podcastHow to transcribe a podcast: the steps of the platform, and what comes back from the engine.
Audacity audio to textAudacity audio to text: the file of Audacity, the limits of it and the price of the service.
Transcribe a meetingThe general page about meetings, recordings and the text that comes out of them.
Sources
- SZoom help: the recordings and the transcripts of a webinar (read 2026-10-24)support.zoom.com · checked
- SMicrosoft support: manage the webinar recordings of Microsoft Teams (read 2026-10-24)support.microsoft.com · checked
- TTranscription service page (read 2026-10-25)transcrib.si · checked
- TPricing page (read 2026-10-25)transcrib.si · checked
Reading: 4 minutesUpdated Transcribsi editorial team
Drop a recording — the text arrives in a minute
Speakers by name, a time on every line, export to TXT, SRT, VTT, CSV and Markdown.
3 files a day up to 30 minutes, free99+ languagesSpeaker separation and timestamps