A meeting that is not in a channel is saved as an MP4 in the Recordings folder of the organiser on OneDrive; a meeting in a channel is kept in the Files of SharePoint.
Microsoft Teams, step by step
How to get Microsoft Teams transcript
How to get Microsoft Teams transcript: the steps that take the Teams recording and turn it into text, with the export that comes back. Free $0, 3 files a day.
3 files a day up to 30 minutes, free99+ languagesSpeaker separation and timestamps
In short
Microsoft Teams is not part of the upload: the engine reads a file and not a page. The text of the Teams recording comes back one segment per line. The free plan is $0 with 3 files a day, and one file may be 30 minutes.
How to get Microsoft Teams transcript, step by step
- 1
Open the Shared tab
The organiser opens the Shared tab of the meeting and then the recording of the meeting itself.
- 2
Download it
More options is pressed, Download is chosen, and the MP4 file lands on the computer.
- 3
Before 21 days pass
A recording that was not downloaded is deleted after 21 days, so the file is worth taking early.
- 4
Take the file off Microsoft Teams
Open Microsoft Teams on the device where the recording was made, find the file and take it down. Nothing else of the platform is needed afterwards.
- 5
Send the file to the engine
Drop the file of the Teams recording on the widget above, set the language and switch the speaker split on when more than one person talks.
What comes back from the engine
- TXT
One segment per line, the way a person wrote it down. It is the format to paste into a ticket, a chat or a document.
- TXT, CSV
The start and the end time of every segment, and the speakers named separately when you ask for it.
- SRT, VTT
SRT and VTT with the time of every line, so the recording can carry its own subtitles.
- Markdown, DOCX
The transcript is edited through the API and exported as Markdown for a wiki, or as DOCX for a review.
How Microsoft Teams stores the file, and what it says about it
Only the organiser of the meeting can download the recording of it.
up to 30 minutes on the free plan, no minute limit on Pro
$0: 3 files a day, up to 30 minutes per file, no card
The case
What the recording does not give you
What the Teams recording does not give you is a text you can search, quote or hand over. Nobody sits through 30 minutes to find one sentence, and that is exactly what a search in the text is for. The engine reads the Teams recording and gives the text back with the timecodes in place, so the minutes are written from the recording.
Tips
Name the file of the Teams recording after the meeting, not after the day.
Microsoft Teams gives the file, but the name of the file is yours to choose.
Check the length of the Teams recording before the upload: 30 minutes is the limit of one file.
Over 30 minutes on the free plan a file has to be cut before sending; Pro has no minute limit.
Set the language of the Teams recording yourself when you know it, or leave it on automatic detection.
Questions about how to get Microsoft Teams transcript
What are the steps to get Microsoft Teams transcript?
The file of the Teams recording is the input, and the engine reads it as it is: no conversion, no link, and no account.
What do I need before I get Microsoft Teams transcript?
Bring the Teams recording to your disk and upload it here; our own engine returns the text with the time of every line.
Do I need an account to get Microsoft Teams transcript?
Our own engine reads the Teams recording and keeps the time of every segment, so the work ends with a document.
What is in the file after I get Microsoft Teams transcript?
Send the Teams recording to the widget and the text comes back as a document, with the speakers on request.
Is there a faster way to get Microsoft Teams transcript?
There is one step before the engine: the file of the Teams recording has to be on your own disk.
Related pages
- Microsoft Teams recording to textMicrosoft Teams recording to text: where Microsoft Teams keeps the file, and what the engine does with it.
- Free Microsoft Teams transcriptionFree Microsoft Teams transcription: the steps of the platform, and what comes back from the engine.
- Microsoft Teams summaryMicrosoft Teams summary: the file of Microsoft Teams, the limits of it and the price of the service.
- Transcribe a Microsoft Teams recordingWhat a Teams meeting gives you and where each of the files is kept.
Sources
- SMicrosoft support: play, share and download a meeting recording in Microsoft Teams (read 2026-10-24)support.microsoft.com · checked
- TTranscription service page (read 2026-10-25)transcrib.si · checked
- TPricing page (read 2026-10-25)transcrib.si · checked
Reading: 4 minutesUpdated Transcribsi editorial team
Drop a recording — the text arrives in a minute
Speakers by name, a time on every line, export to TXT, SRT, VTT, CSV and Markdown.
3 files a day up to 30 minutes, free99+ languagesSpeaker separation and timestamps